LibXol offers a comprehensive vendor management solution. This module lets library staff maintain a pool of registered suppliers. The system maintains complete contact information of each supplier including address, contact person, emails, phone numbers, etc. Each registered supplier also gets a dashboard. Every time library staff has a new acquisition to make, a request for quotation is sent to the all or selected suppliers. Details of new requirements appear on vendor’s dashboard. Vendor then just have to enter unit price of each item required; LibXol does the rest itself.
Vendors can also append various terms and conditions along with the quotation. The selected vendor then gets a purchase order on its dashboard. Goods received notes (GRNs) and invoices are also exchanged through the dashboard. It makes the entire purchasing process very simple and efficient. Through the dashboard, every vendor can inform the library of the new arrivals.