Circulation

Circulation Control

LibXol circulation facility is designed to work from a single screen so that everything you need is available at your fingertips - instantly. The layout is intuitive and if you want to make things even quicker still, then you can remove the need for a keyboard altogether by assigning a barcode to each of the major tasks and using a scanner to execute them. Staff can see everything they need to when dealing with borrowers including: status of membership, reservation details, borrowing history, outstanding Fine Management, areas of interest and journals received. The borrower can also access their details through their online dashboard. A sophisticated rule base with numerous permutations of borrower type/media type/location is possible and these can be even further defined for multi-site libraries.

Administration

LibXol offers impressive administration facilities in Circulation Control. As well as a large number of customizable email/message/letter templates conveying any type of communication to users.

Administration

LibXol offers impressive administration facilities in Circulation Control. It also offers various customizable email, message, letter templates conveying any type of communication to users.

Borrower Records

Borrower details can either be entered manually or downloaded regularly from another data source, such as a Campus Management Information System (MIS). Photographs of all members are also stored against their borrower record. These images can be visible from the Issues/Return screens so that you can ascertain that the record matches the borrower without fuss. This information and images can also be used to prepare and print Membership Cards.

Sometimes you need to notify your users about things other than overdue, recalled or reserved items. LibXol offers the flexibility to notify any group of your users about any topic via social media, email or printed letter. Standard notifications can be set, such as reminders to borrowers with items approaching their due dates, or memberships about to expire which still have items on-loan against them, as well as free-text notices to users on any topic. This facility is incredibly popular with LibXol users and has really helped improve communications between library staff and users.

LibXol Biometrics

LibXol users can do away with the need for ID cards altogether at the issue desk. Instead they can use Biometrics or fingerprint recognition technology. Biometrics is a great way to keep traffic moving in the library and reduces the administration of replacing all-too-frequent membership card losses.

SDI (Selective Dissemination of Information)

Also, known as 'Current Awareness', library users can specify subject areas of interest and LibXol will keep them informed of any new additions to the library which might be of interest to them. Customizable reports of new additions to the Catalog can be generated and printed or emailed to the user easily with minimal work from library staff. The lists can also be viewed by users from their dashboards.

Advanced Bookings

This is a powerful facility which enables users to reserve items between two specified dates or hours in the future. As well as library stock, other resources such as equipment and rooms can be booked, either as a tentative or firm arrangement with variable buffer periods either side of it to protect subsequent bookings from a late return. Advanced Bookings shows all bookings in a glance on a graphical calendar.

Off-Line Circulations

This optional, standalone, module allows issues and returns to be recorded when the library system is unavailable e.g. because of network problems or server failure. Transactions can be recorded at multiple locations and imported in to the live system once it is available again. Unlike many other library management systems, there is no requirement to load the off-line data before circulation resumes (although it is advisable to do it soon afterwards).


Summary of Features

General

  • Circulation transactions in real time
  • Customizable Fine Management module
  • Facilities barcoded function controls (e.g. Issue, Return, Back)
  • Facility to export data for use in reports
  • Single click to item/borrower record from issue screen
  • Calendar for closed dates
  • Rapidly review recent transactions

Borrowers

  • Numerous borrower categories with library-defined limits and rules
  • Borrower records accessed by name, number, barcode or biometric
  • Borrower photographs
  • Full history held for each borrower and item
  • Extensive statistical borrowing reports
  • Messages for borrowers
  • Automatic loan/reservation stops for borrower

Issuing & Returning

  • Barcoded readers and accessions
  • Due dates automatically calculated
  • Manual stamp date override facility
  • Validity check on barred borrowers
  • Different loan periods possible for same items
  • Checks items for reference copies
  • Can override flags and traps if required
  • User-defined traps and messages
  • Checks for reservations
  • Checks for overdues/Fine Management
  • Messages about specific items e.g. check for CD with book
  • Timed loans (e.g. by the minute/hour)
  • 'Lost on loan' status for items
  • Issues and returns available from LibXol Online

Issuing & Returning

  • Barcoded readers and accessions
  • Due dates automatically calculated
  • Manual stamp date override facility
  • Validity check on barred borrowers
  • Different loan periods possible for same items
  • Checks items for reference copies
  • Can override flags and traps if required
  • User-defined traps and messages
  • Checks for reservations
  • Checks for overdues/Fine Management
  • Messages about specific items, e.g. check for CD with book
  • Timed loans (e.g. by the minute/hour)
  • 'Lost on loan' status for items
  • Issues and returns available from LibXol Online

Renewals

  • Renewals possible without discharge and reissue
  • Record of renewals for each current loan
  • Ability to set different limits for 'seen' and 'unseen' renewals
  • Renewal en-bloc or individually
  • Option to bar renewal of reserved items
  • Renewals available from LibXol Online

Reservations

  • Online reservations can be made from Members Dashboards
  • Copy-specific reservations can be placed
  • Priority reservations can be made by library staff only
  • Printable list of reserved items and the Members who have reserved them
  • Members can cancel reservation from their dashboard
  • Print reservation notifications
  • Reservation availability notified when borrower ID entered
  • Automatic trap on reserved items upon return
  • Facility to recall reserved items
  • Site-specific reservations

Recalls

  • All copies of a given title (or group of items)
  • All items on loan to a borrower (or group of borrowers)
  • Automatically adjust stamp date when recalling items

Overdues

  • Different overdue letters for different borrower status and item categories
  • Multiple overdues per item or borrower
  • Library-defined frequencies and texts of notices (overdues, reservations, recalls)
  • Review list of borrowers with overdue items
  • Email or print overdues, recalls and reservations
  • Can be scheduled to run automatically

Current Awareness (SDI)

  • SDI (Selective Dissemination of Information) provision
  • Areas of interest selected by borrowers from their dashboard
  • Customizable reports of new additions to the Catalog
  • Automatic generation and emailing of PINs to members
  • Automate messaging, emailing (or printing) of new additions

Multi-Site Facilities

  • Site-specific calendars
  • Site-specific overdue notices
  • Site-specific reader categories and circulation rules
  • Return site notification for items returned to the wrong site
  • Site-specific reservations

Advanced Bookings

  • Enables users to reserve items between two specified points in the future
  • Multiple overdues per item or borrower
  • Library-defined frequencies and texts of notices (overdues, reservations, recalls)
  • Review list of borrowers with overdue items
  • Email or print overdues, recalls and reservations
  • Can be scheduled to run automatically

Overdues

  • Different overdue letters for different borrower status and item categories
  • Multiple overdues per item or borrower
  • Library-defined frequencies and texts of notices (overdues, reservations, recalls)
  • Review list of borrowers with overdue items
  • Email or print overdues, recalls and reservations
  • Can be scheduled to run automatically

Fine Management

  • Different rates for different types of item and borrower
  • Set maximum levels for item types and borrower types
  • Set different rates according to period overdue
  • Collect payments into a budget
  • Full charging and payment history for each borrower
  • Trigger automatic loan and reservation stops on maximum Fine Management