Cataloging

In case you are managing your library in an old-fashioned way, you will have to manually key in all the records. Luckily, CatXol Online can electronically acquire most catalog records for you without the need for manual entry. If you are cataloging your stock for the first time, or regularly receive new stock, CatXol Online is the perfect solution for you.

If you would be migrating from an existing library management system, you would probably have an existing catalogue data in digital format. We provide a conversion service to transfer not only catalogue records, but also circulation histories and reader information if required irrespective of your data structure.

CatXol offers a fast and economical access to the databases of British Library, Library of Congress and National Library of Medicine with millions of records. Additionally, you will have access to the record of the books locally published in Pakistan. You can enjoy unlimited access to data source as part of your standard LibXol Annual Maintenance Agreement.

Data Entry and Editing

For those records that must be entered manually, or electronic ones requiring editing and enhancement, LibXol offers comprehensive catalog data entry facilities. Virtually anything can be cataloged in LibXol, including books, journals, DVDs, websites, multi-media kits, audio material and images. Powerful tools, such as a thesaurus, help the cataloger to expand the record with more detail, whilst avoiding synonyms or other inconsistencies that reduce the chances of success in searching the OPAC (Online Public Access Catalog).

Thesaurus and Spellchecker

LibXol comes with a built-in thesaurus. But users can also build their own or import one from another source. Once the thesaurus is defined, it is possible to link to cross referenced subject headings, and control the entry of keywords when cataloging. If a preferred term exists, the cataloger will be prompted. Correct spelling in a database system is vital. Any errors might lead to users not finding the required results in the OPAC. LibXol has a useful spellchecker for use in data entry fields and cataloging.

Book/CD/DVD Cover Images

In the catalog, you can store images of the front and back cover of any media so that your users can see it in an OPAC search. It also makes it easier for them to locate the item when they look for it on the shelves. If the images are available on Amazon or Google then LibXol will automatically add them to the catalog record, saving you time and effort in providing a useful addition to the catalog record. Other images including maps, photos, illustrations, etc. can also be stored as part of the catalog record too.

MARC 21

LibXol deploys MARC Cataloging Module which allows users to maintain a MARC 21 standard record. Maintaining cataloging records in MARC format can be useful when sharing records between different, disparate systems. LibXol MARC 21 module enables MARC 21 records to be imported, created, edited and exported from within LibXol. Each MARC record has a unique standard number and the MARC record is displayed in readable format in the MARC Editor.

Serials Management

LibXol has a comprehensive optional module for cataloging and managing journals. Please see Serial Management Module description for more detail.

URL Checker

LibXol lets you catalog and save URLs of relevant sites too. The URL Checker validates web links stored in a catalog record. It identifies URLs which are not currently available and therefore require correcting.

Summary of Features

General

  • Search for catalog record via any indexed field
  • Alphabetical listing of entire catalog
  • ISBN validation
  • Fiction’ checkbox for Fiction/Non-Fiction borrowing statistics
  • List of publishers with ISBN prefix provided
  • ‘Do Not Index’ option for restricted stock
  • Recall facility
  • Reservation history facility
  • Current Reservations information
  • Dates’ facility (e.g. item expiry, renewal, review, etc.)
  • Composite/Included Catalog record facility for multi-volume works
  • ‘See also’ Related Catalog record facility
  • ‘See also’ Related Article record facility
  • ‘Groups’ facility for creation of reading lists, collections, etc.
  • ‘Associate’ documents facility for linking websites, pdfs, documents, spreadsheets, etc.
  • Catalog e-books, websites, DVDs, reports, papers, etc.

Data Entry Controls

  • User-defined list of media types
  • Multi-value Subject/Classification Index
  • Author Authority File
  • User-defined list of personal roles (e.g. author, editor, etc.)
  • Multiple Corporate Authors
  • Multiple Series field
  • Unlimited Keywords with authority file and thesaurus control
  • Multiple Languages field
  • Customizable Note Types

Copy Information (Accessions/Holding)

  • Accessioning of copies direct from Catalog Record
  • User-defined list of locations
  • User-defined list of loan types
  • User-defined list of accession statuses
  • Due Date of Loaned/Ordered items displayed
  • Individual item shelf marks
  • Multi-site locations and loan rules

Details

  • Recommender information
  • Current Price information
  • Source of Data information
  • Date Ranges information